RESIGHT Holdings, LLC

Job Description

Part Time Administrative Assistant

June 6, 2017

 

RESIGHT

RESIGHT is a specialized real estate investment company generating often-unseen value from surplus real estate opportunities through our extensive and integrated experience across the critical factors of real estate management and transactions. We seek a motivated individual to be a part of a team putting valuable real estate back into production for the benefit of our investors and society in general.

 

Brief Description

As administrative assistant for the company, schedules meetings and calls, manages calendars, manages office supplies, and performs other administrative duties. Additionally, this position is the administrative assistant to the Senior Executives.  The position requires approximately 30 per week, with a flexible work schedule within the office core hours. This position reports to the Senior Controller.

Detail Duties

Administrative Support:

Provides administrative support to the Senior Executives and others in the company. This includes but is not limited to:

  • Office Administration:
    • Presentation assistance, including PowerPoint creation and editing
    • Document editing, such as reports, presentations, memos
    • Meeting scheduling, including conference room scheduling and maintenance
    • Provision of meals and refreshments for meetings as needed
    • Ensure meetings are running on schedule and conference rooms are set up for meetings
    • Scanning, faxing, filing and copying
    • Open and distribute mail, take mail to post office and overnight services as necessary
    • Travel arrangements
    • Assist with completing expense and corporate credit card reports, including obtaining receipts from employees
    • Manage supplies
    • Manage email database
    • Work with Senior Administrator to maintain an attractive, organized and efficient office
    • Assist the Senior Administrator with office management as requested
    • Assist the Senior Controller with managing the out-sourced IT contractor
    • Other duties as assigne
  • Senior Executive Support
    • Receive contracts and other documents with signatures needed, obtain appropriate signatures, return documents to the other parties, file documents in both paper and electronic files
    • Manage Senior Executives’ calendars, ensuring no meeting conflicts and adequate time is allotted for each meeting
    • Liaison between the Senior Executives and internal and external parties
    • Provide presentation assistance, including PowerPoint creation and editing
    • Document editing, such as reports, presentations, memos
    • Meeting scheduling with internal and external parties
    • Assist Senior Executives with time management, ensuring he attends meetings and events timely
    • Assist with Senior Executives’ travel arrangements, working with travel agent
    • Assist with completing expense and corporate credit card reports, including obtaining receipts from the Senior Executives and obtaining information needed to process the expenses
    • Track business insurance renewal dates and coordinate with the Senior Administrator and Senior Executives to ensure policies are reviewed and renewed in a timely manner
    • Other duties as assigned

Qualifications

  • At least 5 years’ relevant experience as an administrative assistant
  • Proficiency in MS Word, Excel, Outlook, Adobe and PowerPoint
  • Thrives on variety of workload
  • Ability to manage multiple priorities in a fun, friendly, fast paced environment
  • A commitment to a high degree of work product accuracy and attention to detail
  • Data entry and keyboarding proficiency
  • Strong communication skills
  • Demonstrated organizational skills
  • Demonstrated writing skills
  • Customer service orientation
  • Desire and ability to work in a fast-paced, evolving environment
  • Friendly, personable and desiring to contribute as a team member
  • Hourly pay commensurate with experience and demonstrated skills

To Apply:

Please email your resume and cover letter to:Kristine Lemanski, Senior Controller

klemanski@resight-ai.com